Artist Agreement
(Public Offer / Terms of Service)
Last updated: February 16, 2026
Effective Date: Upon submission of artworks or registration on Art-Lab.tech
Recitals and Intent
This Artist Participation & License Agreement (the “Agreement”) is a public offer and Terms of Service issued by United 3D Labs LLP (the “Company”), acting as the operator of the Art-Lab.tech platform and its project The Vilbil: Online Hub for Art and Artists (“The Vilbil” or the “Platform”), to any individual artist, art collective, user, or authorized representative (collectively, the “Artist” or “User”).
Merchant of Record: Our order process is conducted by our online reseller Paddle.com. Paddle.com is the Merchant of Record for all our orders. Paddle provides all customer service inquiries and handles returns.
This Agreement establishes a transparent, respectful, and mutually beneficial collaboration framework. It allows the Company to curate and present artworks in a secure virtual environment while preserving the Artist’s intellectual property rights. By submitting artworks or using the Platform, the Artist/User acknowledges having read, understood, and accepted the terms herein.
1. Definitions
1.1. “Art-Lab.tech” means the core technological infrastructure and platform operated by United 3D Labs LLP.
1.2. “The Vilbil” means the virtual exhibition ecosystem and art hub managed within Art-Lab.tech.
1.3. “Artwork(s)” means digital visual artworks and related materials (including images, 3D models, video files, artist statements) voluntarily submitted by the Artist for inclusion in the ecosystem.
1.4. “Exhibition” means any curatorial presentation of the Artwork(s) within the Platform, Related Websites, and virtual reality (VR) environments operated by the Company.
1.5. “Non-Commercial Promotional Use” means use of the Artwork(s) solely to raise awareness of The Vilbil and/or the Artist’s participation without direct monetization of the Artwork(s).
1.6. “Technical Adaptations” means strictly necessary transformations (e.g., resizing, format conversion, optimization for VR rendering) performed without altering the content, essence, or message of the original work.
1.7. “User” means any individual accessing the Platform, including those who purchase subscriptions or access via Paddle.com.
2. Scope and Purpose
2.1. The Vilbil operates as a curated immersive environment for digital art discovery and cultural dialogue.
2.2. Participation for Artists is voluntary and non-exclusive. The Platform does not sell or commercially exploit the Artwork(s) themselves.
2.3. The Company may offer paid service plans, subscriptions, or premium access to Users for enhanced features within the Art-Lab.tech ecosystem.
3. Grant of Rights (Non-Exclusive License)
3.1. The Artist hereby grants to the Company a non-exclusive, worldwide, royalty-free license to:
a) Exhibit and display the Artwork(s) within The Vilbil, Art-Lab.tech, and Related Websites controlled by the Company;
b) Reproduce, adapt, resize, or convert formats as Technical Adaptations necessary to create exhibition layouts, ensuring fidelity to the Artist’s intent;
c) Use the Artwork(s) in Non-Commercial Promotional Use, including social media, press releases, newsletters, and event documentation.
3.2. Express limitations. This license does not authorize the Company to sell the Artwork(s) or license them for commercial exploitation to third parties.
3.3. Term and Revocation. The license is granted for an indefinite period and may be revoked by the Artist at any time upon written notice.
4. Ownership, Moral Rights, and Attribution
4.1. Ownership. All copyrights and moral rights in the Artwork(s) remain fully with the Artist.
4.2. Moral Rights. The Company will respect the integrity and meaning of the original Artwork(s). Technical Adaptations will not distort the substance of the work.
4.3. Attribution. The Company will credit the Artist’s name visibly alongside each exhibited work on the website and in VR.
4.4. Curatorial Discretion. The Company retains discretion regarding placement, scale, arrangement, and sequencing of works within the virtual environment.
5. Artist’s Representations and Liability Protection
5.1. Ownership and Authority. By submitting or uploading Artworks to the Platform, the Artist explicitly represents and warrants that they are the sole creator and rightful owner of the Artwork(s), or possess all necessary legal permissions.
5.2. Non-Infringement. The Artist confirms that the Artwork(s) do not infringe the intellectual property, privacy, or moral rights of third parties.
5.3. Accuracy. The Artist will provide accurate metadata, credits, and descriptive texts.
5.4. Updates. The Artist agrees to notify the Company of any issues impacting attribution or rights status promptly.
5.5. Indemnification. The Artist agrees to hold the Company harmless from any claims or legal expenses arising from a breach of these representations.
6. Technical Requirements and Submission Standards
6.1. Recommended Specifications: PNG format; 7680 × 4320 px (8K) resolution; sRGB or Adobe RGB color management.
6.2. Acceptable Specifications: JPEG format; 3840 × 2160 px (4K) minimum resolution.
6.3. 3D Models: FBX or OBJ format; parameters to be coordinated with technical specialists prior to submission.
6.4. Video Files: MP4 format; H.264 codec; 1920 × 1080 px minimum; at least 30 fps.
6.5. Non-Standard Cases: Technical adjustments shall be coordinated with Art-Lab.tech specialists.
6.6. Quality Criteria: Files must be clean, evenly lit, and free from artifacts or watermarks that interfere with viewing.
6.7. Delivery: Via email, direct upload, or secure cloud links.
6.8. Remediation: If materials do not meet requirements, improved versions may be requested.
7. Promotional Use and Branding
7.1. The Company may incorporate Artworks into non-commercial promotional, editorial, and educational materials.
7.2. Virtual environments may include limited branding components (limit of 3) integrated into the design concept.
7.3. No Endorsement Implied. Inclusion of branding does not imply endorsement between partners and the Artist.
8. Acceptance, Curation, and Collaboration
8.1. The Company may accept or decline submissions at its sole discretion to preserve curatorial integrity.
8.2. Curatorial choices are guided by principles of inclusivity, accessibility, and respect for artistic freedom.
8.3. The Company seeks to achieve presentations that are meaningful, coherent, and engaging.
8.4. The Platform may provide curatorial labels or commentary to support viewer understanding.
9. Service Nature vs. Art Sales
9.1. The Company does not sell the Artworks.
9.2. The Platform may provide links to the Artist’s external resources where Artworks may be available for purchase. Such transactions occur outside the Platform and are not governed by this Agreement.
9.3. All payments processed via Paddle.com on Vilbil.Art are strictly for Platform Subscriptions and Service Access.
10. Confidentiality, Security, and Data Handling
10.1. The Company applies industry-standard technical measures to safeguard submitted files.
10.2. Security Limitations. The Company cannot guarantee absolute security against external threats or data breaches beyond its control.
10.3. Use Restriction. No Artworks will be made available to third parties except as necessary for hosting or rendering the virtual environments.
10.4. Privacy. Personal data will be handled in accordance with reasonable industry practices for privacy in cultural exhibition contexts.
11. Takedown and Issue-Resolution Procedure
11.1. Notice. The Artist should notify the Company in writing of any display, credit, or rights-related issues.
11.2. Action. Upon clear notice, the Company will act diligently to correct attribution or remove the work while the matter is reviewed.
11.3. Cooperation. Both Parties agree to resolve issues in good faith, prioritizing accuracy and integrity.
12. Limitation of Liability
12.1. The Company shall not be liable for loss resulting from circumstances beyond its reasonable control, including data breaches or technical failures.
12.2. The Company does not guarantee specific levels of audience reach, press coverage, or engagement metrics.
12.3. Nothing herein expands the Artist's obligations beyond voluntary, non-commercial participation.
13. Force Majeure
Neither Party is liable for failure to perform due to natural disasters, war, governmental restrictions, or widespread network disruptions.
14. Governing Law and Dispute Resolution
14.1. Governing Law. This Agreement is governed by and construed in accordance with the laws of the Republic of Kazakhstan.
14.2. Dialogue. Disagreements shall be approached with a view toward constructive dialogue and practical solutions.
14.3. Mediation. Parties will consider voluntary mediation using a neutral facilitator if informal resolution fails.
15. Term; Revocation; Effects of Termination
15.1. Term. Effective upon Submission or registration and remains in effect unless revoked.
15.2. Revocation. The Artist may revoke the license at any time upon written notice. The Company will act diligently to remove the work from active exhibition.
15.3. Residuals. Non-interactive residuals (e.g., archived posts, cached pages, issued press releases) may persist temporarily due to technical constraints.
15.4. No Penalties. Revocation is without penalty to the Artist.
16. Platform Commitments (Quality and Access)
16.1. The Company strives for high technical standards in exhibition consistent with the Artist's vision.
16.2. Accessibility-minded design will be incorporated where feasible to broaden audience access.
16.3. Non-commercial documentation (e.g., screenshots of the VR environment) may be maintained for educational records.
17. No Agency; No Exclusivity; No Fees Implied
17.1. No Agency. Nothing herein creates a partnership, employment, or agency relationship.
17.2. Non-Exclusivity. The Artist remains free to exhibit Artwork(s) elsewhere, including commercially.
18. Updates and Amendments
18.1. The Company may update this Public Offer to reflect operational or legal considerations.
18.2. Continued use of the Platform or maintenance of displayed works after updates constitutes acceptance of the new terms.
19. Notices and Communication
19.1. Notices to the Company: info@Art-Lab.tech.
19.2. Acknowledgment. Notices are deemed received upon automated or manual acknowledgment.
19.3. Language. English is the working language; translations are for convenience, and the English version prevails in discrepancies.
20. Branding and Partner References
20.1. Partner references will be restrained and design-led to maintain focus on the Artworks; the limit of three (3) elements will be respected.
20.2. Editorial texts (e.g., essays) shall aim for neutrality and respect.
21. Severability; Entire Agreement
21.1. Severability. If any provision is found unenforceable, others remain in full force.
21.2. No Waiver. Failure to enforce a provision is not a waiver.
21.3. Entire Agreement. This constitutes the entire understanding regarding the subject matter hereof.
22. Acceptance of Terms (Public Offer)
22.1. This Agreement is a binding Public Offer to Artists and Users.
22.2. Acceptance is confirmed by account registration or the Submission of Artworks.
22.3. No physical signature is required.
23. Payments and Refunds
23.1. All financial transactions for platform services are processed securely by our online reseller Paddle.com. By completing a purchase, you agree to Paddle’s Terms of Service.
23.2. Refund Eligibility. Refunds are only available within 14 days of purchase under the following conditions:
- Service Not Initiated: The User has purchased a subscription but has not yet utilized any premium tools (e.g., has not created a virtual hall, uploaded artworks, or activated premium environments).
- Critical Technical Error: The service is fundamentally unusable due to a confirmed bug on the Platform's side that support cannot fix.
23.3. Subjective Dissatisfaction. Please note that refunds are not provided for subjective reasons such as "change of mind," "not liking the interface," or "difficulty in using the tools," provided the Platform is functioning as described. We encourage users to explore our tutorials and contact support for assistance.
24. Company Details and Contact Information
This Platform is operated by:
United 3D Labs LLP
Contact: info@Art-Lab.tech
Website: Art-Lab.tech
Address: Petropavl, 150007, Republic of Kazakhstan
BIN: 250340030280
Acceptance: No physical signature is required. Use of the website, account registration, or the act of uploading/submitting materials constitutes full acceptance of this Public Offer / Terms of Service.