Artist Agreement
(Public Offer)
Last updated: February 16, 2026
Effective Date: Upon submission of artworks or registration on Vilbil.Art
Recitals and Intent
This Artist Participation & License Agreement (the “Agreement”) is a public offer and Terms of Service issued by Vilbil Art LLP (the “Company”), acting as the sole owner and operator of the platform The Vilbil: Online Hub for Art and Artists (“The Vilbil” or the “Platform”), available at vilbil.art, to any individual artist, art collective, user, or authorized representative (collectively, the “Artist” or “User”).
Merchant of Record: Our order process is conducted by an authorized third-party Merchant of Record. This partner is the Merchant of Record for all our orders, provides all customer service inquiries related to payment processing, and handles returns in accordance with its own terms.
This Agreement establishes a transparent, respectful, and mutually beneficial collaboration framework. It allows the Company to curate and present artworks in a secure virtual and online environment while preserving the Artist’s intellectual property rights. By submitting artworks or using the Platform, the Artist/User acknowledges having read, understood, and accepted the terms herein.
1. Definitions
1.1. “The Vilbil” means the digital and immersive exhibition ecosystem operated by the Company under the name The Vilbil: Online Hub for Art and Artists, accessible via vilbil.art.
1.2. “Platform” means the website vilbil.art and related online, immersive, or virtual environments operated by the Company.
1.3. “Artwork(s)” means digital visual artworks and related materials (including images, 3D models, video files, artist statements) voluntarily submitted by the Artist for inclusion on the Platform.
1.4. “Exhibition” means any curatorial presentation of the Artwork(s) within the Platform, related websites, and immersive or virtual environments operated by the Company.
1.5. “Non-Commercial Promotional Use” means use of the Artwork(s) solely to raise awareness of The Vilbil and/or the Artist’s participation without direct monetization of the Artwork(s).
1.6. “Technical Adaptations” means strictly necessary transformations (e.g., resizing, format conversion, optimization for immersive or VR rendering) performed without altering the content, essence, or message of the original work.
1.7. “User” means any individual accessing the Platform, including those who purchase subscriptions or access via our authorized Merchant of Record.
2. Scope and Purpose
2.1. The Vilbil operates as a curated immersive environment for digital art discovery and cultural dialogue.
2.2. Participation for Artists is voluntary and non-exclusive. The Platform does not sell or commercially exploit the Artwork(s) themselves.
2.3. The Company may offer paid service plans, subscriptions, or premium access to Users for enhanced features within the Platform.
3. Grant of Rights (Non-Exclusive License)
3.1. The Artist hereby grants to the Company a non-exclusive, worldwide, royalty-free license to:
- exhibit and display the Artwork(s) within The Vilbil, the Platform, and related environments controlled by the Company
- reproduce, adapt, resize, or convert formats as Technical Adaptations necessary to create exhibition layouts, ensuring fidelity to the Artist's intent
- use the Artwork(s) in Non-Commercial Promotional Use, including social media, press releases, newsletters, and event documentation
3.2. Express limitations. This license does not authorize the Company to sell the Artwork(s) or license them for commercial exploitation to third parties.
3.3. Term and Revocation. The license is granted for an indefinite period and may be revoked by the Artist at any time upon written notice.
4. Ownership, Moral Rights, and Attribution
4.1. Ownership. All copyrights and moral rights in the Artwork(s) remain fully with the Artist.
4.2. Moral Rights. The Company will respect the integrity and meaning of the original Artwork(s). Technical Adaptations will not distort the substance of the work.
4.3. Attribution. The Company will credit the Artist's name visibly alongside each exhibited work on the Platform and in immersive environments, where applicable.
4.4. Curatorial Discretion. The Company retains discretion regarding placement, scale, arrangement, and sequencing of works within the virtual environment.
5. Artist's Representations and Liability Protection
5.1. Ownership and Authority. By submitting or uploading Artworks to the Platform, the Artist represents and warrants that they are the sole creator and rightful owner of the Artwork(s), or possess all necessary legal permissions.
5.2. Non-Infringement. The Artist confirms that the Artwork(s) do not infringe the intellectual property, privacy, or moral rights of third parties.
5.3. Accuracy. The Artist will provide accurate metadata, credits, and descriptive texts.
5.4. Updates. The Artist agrees to notify the Company of any issues impacting attribution or rights status promptly.
5.5. Indemnification. The Artist agrees to hold the Company harmless from any claims or legal expenses arising from a breach of these representations.
6. Technical Requirements and Submission Standards
6.1. Recommended Specifications: PNG format; 7680 × 4320 px (8K) resolution; sRGB or Adobe RGB color management.
6.2. Acceptable Specifications: JPEG format; 3840 × 2160 px (4K) minimum resolution.
6.3. 3D Models: FBX or OBJ format; parameters to be coordinated with technical specialists prior to submission.
6.4. Video Files: MP4 format; H.264 codec; 1920 × 1080 px minimum; at least 30 fps.
6.5. Quality Criteria: Files must be clean, evenly lit, and free from artifacts or watermarks that interfere with viewing.
6.6. Delivery: Via email, direct upload, or secure cloud links.
6.7. Non-Standard Cases. Technical adjustments for non-standard cases shall be coordinated with the Company's specialists.
6.8. Remediation. If submitted materials do not meet the requirements, the Company may request improved or replacement versions.
7. Promotional Use and Branding
7.1. The Company may incorporate Artworks into non-commercial promotional, editorial, and educational materials.
7.2. Virtual environments may include limited branding components integrated into the design concept.
7.3. No Endorsement Implied. Inclusion of branding does not imply endorsement between partners and the Artist.
8. Acceptance, Curation, and Collaboration
8.1. The Company may accept or decline submissions at its sole discretion to preserve curatorial integrity.
8.2. Curatorial choices are guided by principles of inclusivity, accessibility, and respect for artistic freedom.
8.3. The Company seeks to achieve presentations that are meaningful, coherent, and engaging.
8.4. The Platform may provide curatorial labels or commentary to support viewer understanding.
9. Service Nature vs. Art Sales
9.1. The Company does not sell the Artworks.
9.2. The Platform may provide links to the Artist's external resources where Artworks may be available for purchase. Such transactions occur outside the Platform and are not governed by this Agreement.
9.3. All payments processed via our Merchant of Record on Vilbil.Art are strictly for Platform Subscriptions and Service Access.
9.4. External Links. The Company bears no responsibility for third-party websites or external resources linked from the Platform, including their content, availability, or any transactions conducted through them.
10. Confidentiality, Security, and Data Handling
10.1. The Company applies industry-standard technical measures to safeguard submitted files.
10.2. Security Limitations. The Company cannot guarantee absolute security against external threats or data breaches beyond its control.
10.3. Use Restriction. No Artworks will be made available to third parties except as necessary for hosting or rendering the Platform.
10.4. Privacy. Personal data will be handled in accordance with reasonable industry practices and the Company's Privacy Policy.
11. Takedown and Issue-Resolution Procedure
11.1. Notice. The Artist should notify the Company in writing of any display, credit, or rights-related issues.
11.2. Action. Upon clear notice, the Company will act diligently to correct attribution or remove the work while the matter is reviewed.
11.3. Cooperation. Both Parties agree to resolve issues in good faith, prioritizing accuracy and integrity.
12. Limitation of Liability
12.1. The Company shall not be liable for loss resulting from circumstances beyond its reasonable control, including technical failures.
12.2. The Company does not guarantee any particular level of reach, views, or engagement.
12.3. Nothing in this Agreement shall be construed as expanding the Artist's obligations beyond voluntary participation.
13. Force Majeure
Neither Party shall be liable for any failure or delay in performing its obligations under this Agreement where such failure results from circumstances of force majeure, including but not limited to: natural disasters, acts of war, governmental restrictions, regulatory prohibitions, or large-scale network and infrastructure disruptions.
14. Governing Law and Dispute Resolution
14.1. Governing Law. This Agreement is governed by and construed in accordance with the laws of the Republic of Kazakhstan.
14.2. Dialogue. Any disputes or disagreements arising out of or in connection with this Agreement shall be resolved through constructive dialogue and the search for practical solutions.14.3. Mediation. If a dispute cannot be resolved informally, the Parties shall consider voluntary mediation with the involvement of a neutral mediator.
15. Term; Revocation; Effects of Termination
15.1. Effective upon submission or registration and remains in effect unless revoked.
15.2. The Artist may revoke the license at any time upon written notice. The Company will act diligently to remove the work from active exhibition.
15.3. Residual Data. Non-interactive residual materials (including archived publications, cached pages, or historical materials) may be temporarily retained owing to technical limitations.
15.4. No Penalties. Revocation of the license is effected without any penalties or financial obligations for the Artist.
16. Platform Obligations (Quality and Access)
16.1. The Company shall endeavor to maintain high technical standards of exhibition, consistent with the Artist's creative intent.
16.2. Where feasible, accessibility features are incorporated into the design and architecture of the Platform in order to broaden its audience.
17. No Agency; No Exclusivity
17.1. No Agency. Nothing in this Agreement creates any partnership, employment, or agency relationship between the Company and the Artist.
17.2. Non-Exclusivity. The Artist's participation in the Platform is non-exclusive. The Artist is entitled to exhibit the Artwork(s) in other spaces, including for commercial purposes.
18. Updates and Amendments
18.1. The Company may make changes and updates to this Public Offer in connection with operational, technical, or legal circumstances.
18.2. Continued use of the Platform, or the continued display of submitted Artwork(s), after changes take effect constitutes acceptance of the revised terms.
19. Notices and Communication
19.1. Notices, requests, and legally significant communications addressed to the Company shall be sent by email to: info@vilbil.art
19.2. Language. English shall be the governing language of this Agreement. Translations are provided for convenience of reference only, and in the event of any discrepancy, the English version shall prevail.
20. Partner Branding and Mention
20.1. Partner mentions shall be presented in a restrained, design-oriented manner so as to preserve focus on the Artworks. The total number of such elements shall not exceed three (3).
21. Severability; Entire Agreement
21.1. Severability. If any provision of this Agreement is held to be unenforceable, the remaining provisions shall remain in full force and effect.
21.2. Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to its subject matter and supersedes all prior understandings and agreements.
22. Acceptance of Terms (Public Offer)
22.1. This Agreement constitutes a legally binding Public Offer.
22.2. Acceptance is confirmed by account registration, use of the Platform, or submission of Artwork(s).
22.3. No physical signature is required.
23. Payments, Subscriptions, and Refund Policy
23.1. General Payment Terms. All financial transactions, billing, and paid subscriptions for Platform services are processed securely by our authorized third-party Merchant of Record (MoR). By purchasing a subscription, you agree to the terms of service and billing policies of our MoR.
23.2. Refund Policy. Users are eligible to request a full refund within fourteen (14) days from the date of the initial purchase, provided that the digital services under the subscription have not been fully consumed, extensively utilized, or downloaded.
23.3. How to Request a Refund. To request a refund, please contact our support team directly via email at info@vilbil.art within the 14-day window. All refund evaluations are managed in cooperation with our Merchant of Record, who reserves the final right to approve or deny requests based on transaction data and anti-fraud compliance.
23.4. Cancellation. Users may cancel their recurring subscriptions at any time through their account settings or via the Merchant of Record's billing portal. Upon cancellation, the subscription will remain active until the end of the current paid billing period, and no further automatic charges will be made.
24. Company Details and Contact Information
This Platform is owned and operated by:
Vilbil Art LLP
Website: Vilbil.Art
BIN: 250340030280
Address: Petropavl, 150007, Republic of Kazakhstan
Acceptance: No physical signature is required. Use of the website, account registration, or the act of uploading/submitting materials constitutes full acceptance of this Public Offer / Terms of Service.